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LONDON

OFFICE MANAGER – LONDON

Permanent

Office Manager – London 

Orbis Partner, your go-to provider of consultancy and partner search services for companies looking to expand into the European, Middle Eastern or APAC Regions. Our expertise and experience make us the ideal partner for businesses of all sizes, from small companies taking their first steps into exports to large corporations with an established international presence.

The Office Manager at Orbis Partner is responsible for overseeing the day-to-day operations of our office. This role involves managing administrative tasks, fostering a positive workplace culture, and coordinating various functions to ensure the efficiency and functionality of our workspace. The Office Manager will report to the Operations Director and work collaboratively with various teams across the organization.

 

Administrative Coordination

  • Manage the reception area, including greeting visitors, handling phone calls, and addressing inquiries.

Facilities Management

  • Maintain a clean and organized office environment, overseeing facilities, supplies, and equipment.
  • Liaise with vendors, contractors, and service providers to ensure proper maintenance and repair.

Office Operations

  • Implement and improve administrative processes, workflows, and office policies to enhance operational efficiency.
  • Manage office budgets, track expenses, and negotiate contracts to ensure cost-effective operations.

Team Support

  • Provide administrative support to various teams, including coordinating travel arrangements, expense reports, and scheduling.
  • Assist in onboarding new employees and ensure a smooth integration into the company.

Health and Safety Compliance

  • Maintain a safe and secure work environment by complying with health and safety regulations and conducting regular safety assessments.

Event Planning

  • Plan and coordinate internal events, team-building activities, and celebrations to foster a positive work culture.

Communication and Collaboration

  • Collaborate with cross-functional teams to ensure effective communication and coordination of office-related matters.
  • Act as a point of contact for employee inquiries and concerns related to office operations.

Qualifications:

  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • 7 years of experience in office management, administrative support, or related roles.
  • Strong organizational and multitasking skills, with attention to detail.
  • Proficiency in Microsoft Office Suite and office management software.
  • Excellent communication and interpersonal skills.
  • Problem-solving abilities and adaptability in a dynamic work environment.
  • Proven ability to work independently and collaborate effectively in a team.
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